Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!
Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.
Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented.
Reporting to the Campus Director, the Administrative Registrar plays an integral role in supporting operational compliance and new student entry.
Responsibilities
- Review student files to determine which program prerequisites are still to be submitted for compliant acceptance into the program.
- Communicate effectively with applicants to address any discrepancies or missing documentation and arrange for all missing documents to be submitted in a timely fashion.
- Follow up with the relevant program administrator, compliance person, or the Campus Director to ensure that the submitted documentation meets the required standard, where required.
- Follow up regarding SSC prerequisite courses, such as math, English, and biology, and prepare transcripts for student file(s) showing completion status, where required.
- Maintain the Practical Nursing (PN) and Dental registered/waitlists and keep the prerequisites requirements updated.
- Prepare extension forms for outstanding prerequisites for the Campus Director’s signature, where necessary.
- Provide regular updates to the Admissions Advisor managing the application.
- Compile all documented evidence and supporting verifications for all prerequisites and place in the student file for Campus Director’s final review and consideration for acceptance into the program.
- Update the SSC’s database system (FAST) to reflect the updated prerequisite status.
- Maintain the new start “At-Risk” list for outstanding prerequisites and generate and prepare reports for the Campus Director and take part in the “At-Risk” meetings.
- Identify opportunities for streamlining the verification process to enhance efficiency, and provide recommendations for improvements to existing prerequisite policies and procedures.
- Duties and responsibilities may be added, deleted, or changed at any time at the discretions of management, formally or informally, either verbally or in writing
Qualifications and Education
- Bachelor's degree in a relevant field or,
- Equivalent work experience in the private college education sector with knowledge of best practices in post-secondary education and governance matters of compliance with experience in auditing processes
- Supervisor experience with fiscal management preferred
Skills
- Strong attention to detail and analytical skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a team environment.
What We Offer
- Reimbursement of practicing license or professional association membership fees
- Education and training allowance
- Tuition discount for spouse and children
- Comprehensive extended health benefits
- Disability and life insurance
- RRSP matching
- Employee and Family Assistance Program
- Work-life balance
Commitment to Equity, Diversity & Inclusion
Sprott Shaw College is an Equal Opportunity Employer and welcomes all applicants to apply and does not discriminate based on race, national/ethnic origin, colour, religion, sex, age, sexual orientation, marital status, family status, and/or disability. We encourage candidates who have experienced barriers in employment opportunities to apply.