Sprott Shaw College
Since 1903

Administrative Assistant Open

 Published on Jul 08, 2024
 Full Time,Permanent
 Monday to Friday 8:30am to 4:30pm
 Annually $38,000.00 - $40,000.00
* This position is for B.C. residents only *

Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!

Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.

Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented.  

Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public’s first perception of the campus. 


  • Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
  • Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
  • Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
  • Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
  • Monitor attendance and keep the Admissions Advisor informed about any new student’s absence
  • Provide the Director with the names of students who have excessive absenteeism
  • Print and distribute monthly interim transcripts every four weeks for each student
  • Process diplomas, certificates, and final transcripts
  • Read and follow all procedures and policies and become aware of updated procedures
  • Participate in graduation functions
  • Attend faculty meetings and in-service training sessions
  • May act as an instructional assistant in smaller campuses

Qualifications and Education

  • Post Secondary Education preferred
  • Minimum two (2) years of related working experience required

Skills & Competencies

  • Knowledge of MS Office and/or database systems
  • Excellent communication
  • Interpersonal skills
  • Teamwork
  • Accountability
  • Planning and Organizing
  • Problem Solving
  • Time Management

What We Offer

  • Reimbursement of practicing license or professional association membership fees
  • Education and training allowance
  • Tuition discount for spouse and children
  • Comprehensive extended health benefits
  • Disability and life insurance
  • RRSP matching
  • Employee and Family Assistance Program
  • Work-life balance

Commitment to Equity, Diversity & Inclusion

Sprott Shaw College is an Equal Opportunity Employer and welcomes all applicants to apply and does not discriminate based on race, national/ethnic origin, colour, religion, sex, age, sexual orientation, marital status, family status, and/or disability.

Please note that due to the volume of applications received, only those selected for an interview will be contacted. Please do not contact the campus directly.

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