Sprott Shaw College
Since 1903

Payroll and Benefits Specialist Open

 Published on Nov 07, 2023
 Full Time,Permanent
 Hourly $50,000-$60,000
* This position is for B.C. residents only *

Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!

Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.

Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented. 

Reporting to Director of Payroll and Benefits, the Payroll & Benefits Specialist will work with the payroll team to ensure payroll processing is completed as accurately and timely as possible, at the meantime, play a backup role for managing the company’s benefits and pension plans. 


  • Process bi-weekly payroll for all companies based on payroll information provided by Director, Payroll & Benefits
  • Monitor payroll inbox to ensure new hire onboarding documents remain in place appropriately
  • Monitor payroll inbox, flag, follow-up, archive in time
  • Monitor New Hire report and ensure all new hire are setup in ADP and FAST accurately and in time
  • Monitor PBC benefits master report and ensure application forms collected as per enrollment timeline
  • Monitor benefits enrollment and ensure enrollment information accurate and submitted in timely manner
  • Check new hire setup in ADP to ensure all sections are setup accurately and in good place
  • Assist employees with ADP WFN registration and practice troubleshooting when issue arouses
  • Prepare and print out payroll paperwork, compile document name for COS and ROE request forms as per filing worksheet
  • Assist Payroll Director with reviewing, correcting and balancing payroll output as per payroll processing checklist
  • Assist Payroll Director with timecards verification using ADP reports
  • Reconcile and balance COS and ROE e-forms with paperwork and ensure all forms are ready for processing
  • Process employee’s status changes and termination of employees in ADP WFN system.
  • Prepare various after-pay payroll and benefits reports on each pay date and update payroll data as per work manual
  • Prepare LOA report and extension of benefits reports each pay date
  • Prepare off-cycle payroll payments, calculating statutory deductions, and updating employee records in payroll system
  • Prepare after-pay cheque requisitions for payments to third parties (e.g. union dues, RRSP source deductions and garnishee orders)
  • Setup taxable benefits in ADP and update year-to-date taxable amount for LOA employees
  • Tracking RRSP/DPSP registration and responsible for setup ADP payroll deductions; maintain deduction authorization form and report in place
  • Review and prepare quarterly T10 tax slips if needed
  • Update EI adjustments through Year-to-date payroll processing
  • Update benefits status in PBC portal as per comments on COS and ROE forms
  • Assist Payroll Director with reconciliation and verification of employee time off accruals and provide information to stakeholders as regards to time off entitlement and utilizations
  • Run ADP GL reports each pay period • Assist with preparing various payroll and benefits reports for stakeholders
  • Prepare electronic Record of Employment (ROE) in ADP or ROE web if needed
  • Prepare employment verification letter as per inquiries when work hours information is needed
  • Monitor IT setup and IT cancellation spreadsheets and ensure all IT accesses processed in time
  • Review reconciliation of Hourly Benefits Eligibility report and advise changes
  • Investigate Unused Deduction report and take appropriate action as per benefits policies
  • Reconcile benefits enrollment using taxable benefits reports and benefits billings when needed
  • Monitor Supporting Documents that uploaded in ADP WFN employee profile
  • Monitor filing of employees’ payroll and HR files both physically and electronically as per filing work-manual
  • Maintain ADP WFN homepage as well as Payroll Section on the corporate’s SharePoint domain ensure payroll policy and documents updated in time
  • Assist Payroll Director with audit preparation
  • Assist Payroll Director with year end reporting and T4 reconciliation.
  • Prepare employment and payroll records for solicitors and collect payroll services fees • Assist with telephones and other miscellaneous office duties
  • Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing 

Qualifications and Education

  • Certified as a Payroll Compliance Practitioner with the National Payroll Institute
  • Minimum three years’ payroll work experience
  • Experience with ADP WFN software an asset
  • Experience with maintaining group benefits plan an asset
  • Excellent English language skills, both written and speaking
  • Advanced Excel skill an asset


  • High Degree of Accuracy
  • Attention to Details
  • Knowledge of MS Office and Database Systems
  • Excellent Communication and Interpersonal Skills


  • Commitment to customer service
  • Teamwork
  • Accountability
  • Communication
  • Problem solving
  • Self discipline

What We Offer

  • Reimbursement of practicing license or professional association membership fees
  • Education and training allowance
  • Tuition discount for spouse and children
  • Comprehensive extended health benefits
  • Disability and life insurance
  • RRSP matching
  • Employee and Family Assistance Program
  • Flexible schedule, work-life balance

Commitment to Equity, Diversity & Inclusion

Sprott Shaw College is an Equal Opportunity Employer and welcomes all applicants to apply and does not discriminate based on race, national/ethnic origin, colour, religion, sex, age, sexual orientation, marital status, family status, and/or disability.

Please note that due to the volume of applications received, only those selected for an interview will be contacted. Please do not contact the campus directly.

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